Used at
The Bentway
The organization
Admin & scheduling
for Scheduling & logisticsFormatting, lists, itineraries: the quiet uses staff call the safest, and the ones they are most comfortable naming. But an artist’s itinerary still carries someone’s personal details.
The tools
ChatGPT · Gemini
The tools staff named
The system
The system drafts, and a person decides what to do next.
A person decidesData flow
schedules, lists and itinerary details
Operational data
artist travel and contact details included
↓
format, sort, lay out
Language Models
↓
a tidy schedule or list
Generated content
checked before it circulates
Risks staff flagged
Artists’ details in the prompt
An itinerary is personal data — where someone sleeps and when they travel — pasted into a consumer tool with no rules about it.
!No safeguard in place yet
Small tasks, real footprint
Staff who opt out point at exactly this: simple tasks whose convenience does not outweigh the environmental cost. The case where convenience and the Bentway’s values rub hardest.
How it's managedAsk first whether the task needs AI at all — several staff simply don’t use it.
Who it touches
Artists & guests being scheduled
Caught incidentally
their travel, timing and contact details
You can
Know AI touched your itinerary — artists can ask how their schedule was assembled
Correct a detail — a person fixes it directly — not the tool
Questions or concerns — bring them to the Sept 2 workshop
What staff told us
5 staffHow oftenIn a typical month, how often do you use AI tools for work?
122
NeverRarelyA few times a monthA few times a weekDaily
Trust in own useWhen you use AI at work, how confident are you that you’re using it appropriately?
212
Not confidentRarely sureSometimes sureMostly sureAlways sure
Time saved / weekRoughly how much time do you estimate AI saves you in a typical week?4 answered
211
NoneUnder 1 h1–3 h4–7 h7 h +
Comfort disclosingWould you feel comfortable telling a colleague or your manager that you used AI on a piece of work?
113
Would hide itProbably notIt dependsProbablyOpenly yes
Each cell is one answer choice — the deeper the colour, the more responses gave it · the pointer under the bar marks the median
What staff described The use staff are most comfortable naming, precisely because it is purely administrative.